Equipment Room (“The Vault”)
Operational Procedures
A Privilege to Students
Broadcast students are privileged to check out equipment so long as certain
procedures get met. Each broadcast class is assigned their own equipment, which
in most cases amounts to 3 or 4 camera kits. These kits contain JVC GY-HM100
camcorders, wireless and hand-held microphones, sunguns, batteries and battery
chargers, AC adapters and a tripod. In addition, there are 3
light kits available for separate check out. Students must be trained in the use of all
equipment before they are allowed to check them out.
24-hour Check Out
Check out is limited to
24-hours, except on weekends. Extensions must be approved by a professor, and
only when the equipment isn't reserved for other uses. Late returns are
unacceptable.
As said before, equipment check-out is a privilege, but one that can be curtailed
if common courtesy is not exercised. Please be considerate to your peers, making
certain that the equipment is returned on time and in good condition.
Students are required to reserve the equipment and use it only on the date for
which it is reserved. The equipment must then be returned within the prescribed
due date. Otherwise, students who are late will exact penalties, which may
curtail or even revoke their check-out privileges, block their course
registration and could impact their grade. Furthermore,
equipment that is returned damaged, missing or packed incorrectly may also
result in the student being blocked from checking out equipment and even charged for replacement costs.
If students
are late consistently with returning equipment, the check-out system will
automatically block their ability to check out further equipment. To
unblock requires a professor's permission.
The following procedures are in place to ensure that the equipment meets the
needs of all students. Please handle with care.
- Students can only check-out equipment that is assigned to their class. All other equipment is off limits except with special permission.
- Broadcast students can check out cameras only if they reserved them on the camera check out clip-board.
- Equipment cannot be shared or given to anyone outside of the assigned use without permission.
- Students can only check-out/check-in equipment during the Vault’s operation hours. Plan ahead.
- Only 2 batteries are given per camera bag at check-out. Students must confirm that the batteries are fully charged before they leave the building.
- Students need to confirm that all of the gear in their camera kit is present and operational before they leave.
- Students are directly responsible for equipment that is checked-out under their name. Lost or damaged equipment will then be replaced by the student.
- Equipment is to
be returned only to the Vault, and only to those who are authorized to receive
it. Never leave the equipment unattended outside the door to the Vault or in classrooms, or anywhere for that matter.
- Equipment is to be officially checked-out/checked-in via the Equipment Check Out Database. No hand-written notes will be accepted, and check-out/check-in will be conducted by an authorized person who has access to the database.
- Equipment can be checked-out for no longer than 24-hours with the exception of weekends. Anyone who needs equipment longer must renew their check-out.
- Longer check-out periods (for special projects) must be authorized, via e-mail, by the professor.
- Late notices will be issued via email to students who have not returned equipment promptly. A student who receives a late notice must return the equipment immediately or face penalties.
When returning a camera kit, the contents need to be packed neatly. All cables must be stored inside the zip lock bags that are provided.
