Advanced Video Camera and Editing

Equipment Room (“The Vault”) 

Operational Procedures

A Privilege to Students

Broadcast students are privileged to check out equipment so long as certain procedures get met. Each broadcast class is assigned their own equipment, which in most cases amounts to 3 or 4 camera kits. These kits contain JVC GY-HM100 camcorders, wireless and hand-held microphones, sunguns, batteries and battery chargers, AC adapters and a tripod. In addition, there are 3 light kits available for separate check out. Students must be trained in the use of all equipment before they are allowed to check them out.

24-hour Check Out

Check out is limited to 24-hours, except on weekends. Extensions must be approved by a professor, and only when the equipment isn't reserved for other uses. Late returns are unacceptable. As said before, equipment check-out is a privilege, but one that can be curtailed if common courtesy is not exercised. Please be considerate to your peers, making certain that the equipment is returned on time and in good condition.

Students are required to reserve the equipment and use it only on the date for which it is reserved. The equipment must then be returned within the prescribed due date. Otherwise, students who are late will exact penalties, which may curtail or even revoke their check-out privileges, block their course registration and could impact their grade.
Furthermore, equipment that is returned damaged, missing or packed incorrectly may also result in the student being blocked from checking out equipment and even charged for replacement costs. 

If students are late consistently with returning equipment, the check-out system will automatically block their ability to check out further equipment. To unblock requires a professor's permission.

The following procedures are in place to ensure that the equipment meets the needs of all students. Please handle with care.

  • Students can only check-out equipment that is assigned to their class. All other equipment is off limits except with special permission.
  • Broadcast students can check out cameras only if they reserved them on the camera check out clip-board.
  • Equipment cannot be shared or given to anyone outside of the assigned use without permission.
  • Students can only check-out/check-in equipment during the Vault’s operation hours. Plan ahead.
  • Only 2 batteries are given per camera bag at check-out. Students must confirm that the batteries are fully charged before they leave the building.
  • Students need to confirm that all of the gear in their camera kit is present and operational before they leave.
  • Students are directly responsible for equipment that is checked-out under their name. Lost or damaged equipment will then be replaced by the student.
  • Equipment is to be returned only to the Vault, and only to those who are authorized to receive it. Never leave the equipment unattended outside the door to the Vault or in classrooms, or anywhere for that matter.
  • Equipment is to be officially checked-out/checked-in via the Equipment Check Out Database. No hand-written notes will be accepted, and check-out/check-in will be conducted by an authorized person who has access to the database.
  • Equipment can be checked-out for no longer than 24-hours with the exception of weekends. Anyone who needs equipment longer must renew their check-out.
  • Longer check-out periods (for special projects) must be authorized, via e-mail, by the professor.
  • Late notices will be issued via email to students who have not returned equipment promptly. A student who receives a late notice must return the equipment immediately or face penalties.

Take Proper Care of the Equipment
When returning a camera kit, the contents need to be packed neatly. All cables must be stored inside the zip lock bags that are provided.

Above - This bag is packed properly. Students need to be tidy when they return equipment.

A bag that is improperly packed. Note the compartments where items should be stored. The wireless microphone and its parts need to be stored in a zip lock bag. Place the bag neatly into one of the camera bag's compartments. Tidy up the camera bag before returning the kit.

This is not how cables should be stored in the bag. Use the zip lock bags that are provided. Pack neatly!

NEVER wrap the audio cable around the hand-held microphone. This can damage the internal wires, making it more susceptible to audio glitches. Wrapping the cable in this manner can dramatically shorten its lifespan.

Wrap the cable like the illustration above. Use the over/under method, which is the proper way to coil a cable. Follow the cable's natural curves rather than bending against them. The hand-mic is stored in the camera bag's side pocket. For a brief over/under lesson, watch the YouTube tutorial below from Klass-Sick Entertainment TV.